1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

2. Founders Week Kickoff (September 21-25)

Minutes: The meeting was opened with a kickoff for Founders Week.  Chairman McKinnon read a Proclamation highlighting some of the country's founding documents and principles inherent in "life, liberty, and the pursuit of happiness."  The program included group student performances by Fleming Island High's ROTC unit, Clay High's choir, and Ridgeview High's drama team.

Superintendent

3. C-1 Minutes of Student Hearings and Regular Meeting on August 27, 2015

Attachment: Disciplinary Minutes-2015 August 27.pdf (Confidential Item)
Attachment: Minutes Reg Mtg August 27, 2015.pdf

School Board Attorney

4. C-2 Resolution for disbursement of 457 Deferred Compensation Plan funds

Attachment: 09-17-15 Resolution 457 Deferred Comp Plan.pdf

Deputy Superintendent

5. C-3 Proposed Allocation Changes for 2015-2016

Attachment: Allocation Summary -September 17, 2015.pdf

6. C-4 District Advisory Committee Application

Attachment: District Advisory Committee Application.pdf
Attachment: Clay District Advisory Committee Overview 2015 - 2016.pdf

Human Resources

7. C-5 Affiliation Agreement between the School Board of Clay County and Santa Fe College for the placement of college students

Attachment: Affiliation Agreement Santa Fe 9 17 15.pdf

8. C-6 Personnel Consent Agenda - September 17, 2015

Attachment: 09-17-15 Personnel Consent Agenda.pdf

Instruction

9. C-7 CTE Out-of-State Travel -SGIA Expo, Atlanta, Georgia

10. C-8 2014-2015 Destiny Textbook Statistics Report

Attachment: Destiny Yr End Inventory 20142015 September 17 2015.pdf

11. C-9 K-12 Academic Support Services Student Travel

Attachment: Sept 2015 - Student Travel.pdf

12. C-10 2015-16 St. Johns River State College Dual Enrollment Articulation Agreement

Attachment: Sept 2015 - 2015-16 SJRSC Dual Enrollment Articulation Agreement.pdf

13. C-11 2015-16 St. Johns River State College Collegiate High School Contract

Attachment: Sept 2015 - 2015-16 SJRSC Collegiate High School Contract.pdf

14. C-12 2015-16 St. Johns River State College Field and Clinical Experiences Agreement

Attachment: Sept 2015 - 2015-16 SJRSC Field and Clinical Experiences Agreement.pdf

15. C-13 2015-16 Santa Fe Dual Enrollment Articulation Agreement

Attachment: Sept 2015 Santa Fe Dual Enrollment Articulation Agreement.pdf

16. C-14 Safety and Education Articulation Agreement between the School Board of Clay County and the Orange Park Police Department

Attachment: OPPD SEAA.pdf

17. C-15 Safety and Education Articulation Agreement between the School Board of Clay County and the Green Cove Springs Police Department

Attachment: GCSPD SEAA.pdf

18. C-16 Safety and Education Articulation Agreement between the School Board of Clay County and the Clay County Sheriff's Office

Attachment: CCSO SEAA 15-16.pdf

19. C-17 Charter School Technical Assistance Manual

Attachment: Charter School Technical Assistance Guide 2015- 2016.pdf

20. C-18 Designate first two weeks of October 2015 as Disability History Awareness weeks.

Attachment: Disability History and Awareness Week 2015.pdf

21. C-19 Intent to Establish a Consortium Agreement

Attachment: FATDEC Agreement.pdf

22. C-20 Approve 2015-16 Master Inservice Plan

Attachment: MIP.pdf

Business Affairs

23. C-21 Superintendent's Annual Financial Report for the FYE 6-30-15

Attachment: AFR Report FYE 6-30-15.pdf

24. C-22 2014-2015 Fiscal Year Program Cost Report

Attachment: PC 3.4 FY1415.pdf

25. C-23 Warrants and Vouchers for August 2015

Attachment: WARRANTS AND VOUCHERS AUGUST 2015.pdf

26. C-24 Monthly Property Report - August, 2015 - Furniture/Equipment

Attachment: Furniture-Equipment Report-August, 2015.pdf

27. C-25 Monthly Property Report - August, 2015 - AV Materials

Attachment: Audiovisual Report-August, 2015.pdf

28. C-26 Monthly Property Report - August, 2015 - Software

Attachment: Software Report-August, 2015.pdf

29. C-27 Monthly Property Report - August, 2015 - Vehicles

Attachment: Vehicles Report-August, 2015.pdf

30. C-28 Deletion of Certain Items Report - September, 2015

Attachment: Deletion Report-September, 2015.pdf
Attachment: Deletion Report (Attachment)-September, 15.pdf

31. C-29 Write-off uncollectible checks at schools

32. C-30 Bid Renewals September 2015

33. C-31 Budget Amendments for the Month of June, 2015

Attachment: June Budget Amendments.pdf

Support Services

34. C-32 Pre-Qualification of Contractors

Attachment: Contractor List 9,17,15.pdf

35. C-33 Additive Change Order #2 (Direct Purchasing) for Keystone Heights High School HVAC Replacement Building 1

Attachment: CO 2 KHH HVAC Replacement.pdf

36. C-34 Additive Change Order #1 for Keystone Heights Elementary School Remodel Building 4

Attachment: CO 1 KHE Remodel B4.pdf

37. C-35 Additive Change Order #3 (Direct Purchasing) for S. Bryan Jennings Elementary School HVAC Replacement Building 1, 2 & 3

Attachment: CO 3 SBJ HVAC Replacement.pdf

38. C-36 Additive Change Order #3 for Orange Park High School Smoke Corridor Building 1, Phase I

Attachment: CO 3 OPH Smoke Corridor.pdf

39. C-37 Additive Change Order #4 (Direct Purchasing) for Orange Park High School Roof Replacement Buildings 19, 20, 21, 22 & 27

Attachment: CO 4 OPH Roof Replacement.pdf

40. C-38 Substantial Completion of Keystone Heights Elementary School Remodel Building 4

Attachment: Substantial Completion KHE Remodel B4.pdf

41. C-39 Substantial Completion of Orange Park High School Smoke Corridor Building 1, Phase 1

Attachment: Substantial Completion OPH Smoke Corridor.pdf

42. C-40 Final Completion of Keystone Heights High School HVAC Replacement Building 1

Attachment: Final Completion KHH HVAC Replacement.pdf

43. Adoption of Consent Agenda

Minutes: 

No Consent Agenda items were pulled to Discussion by the Board.

Prior to approval of the Consent Agenda, the following individuals spoke to item C-6, Personnel Consent Agenda:

• Keith Nichols
• Liz Crane

The following individuals spoke to item C-21, Superintendent's Annual Financial Report for FYE 6/30/15, with comments about employee salaries:

• Shana Boer
• Pamela Jordan
• Cathy Palmer 
• Cindy Merrilees
• Leah Norton
• Renna Lee Paiva
• Smitty Huffman
• Trudi Lawless
• Victoria Kidwell
• Rebecca Smith
• Dylan Fagan

Motions:
Approve the Consent Agenda.	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Elizabeth Condon
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

44. Recognize Journey Church for Backpack Event - Superintendent Van Zant

Minutes: Superintendent Van Zant recognized Pastor Eric Jaffe and Journey Church for their generosity in supplying 390 student backpacks and school supplies to 19 of our schools.

45. Recognize Joe Mayo for donation to RHS Chick-fil-A Leadership Academy - Scott Thomas, RHS Academy Teacher-Leader

Minutes: Joe Mayo, on behalf of Corporate Chick-fil-A and Coca-Cola, has donated $12,000 to help sponsor the Chick-fil-A Leadership Academy at Ridgeview High School.  Scott Thomas, the RHS Teacher-Leader, spoke briefly about the program and honored Mr. Mayo for his contributions. 

46. Stephen McCloskey, Program Manager - Alliance for a Healthier Generation

Minutes: Mr. McCloskey was not able to attend the meeting.

Superintendent

47. D-1 Superintendent's Update

Minutes: 

Superintendent Van Zant thanked students for the Founders Week presentations. 

On another topic, he stated that he would be traveling to Tallahassee tomorrow to lobby on the district's behalf.

Deputy Superintendent

48. D-2 Discuss 2016 Legislative Priorities

Attachment: DRAFT 2016 Legislative Priorities (3).pdf
Minutes: 

Board members were primarily happy with the draft provided by Mrs. Kornegay.  Mrs. Kerekes asked that consideration be given to adding #13 from the FSBA's platform regarding an increase in the base student allocation and Mrs. Gilhousen wanted to consider adding an option for students to use nationally normed assessments in lieu of the FSA. 

 

Human Resources

49. D-3 Human Resources - Special Action A

Attachment: Special Action A 9 17 15.pdf (Confidential Item)

Motions:
Approve the action as presented.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

50. Speakers

Minutes: 

The following speakers made comments on a variety of subjects, with most pertaining to employees salaries.

• Keith Nichols - doing your job
• Ginger Burris - job descriptions not available - bargaining supplements
• Laura Mayberry - Blackboard
• Wanda Clemer - bus driver conditions - driver inservice
• Teresa Dixon - the work of support employees
• Mary Bolla - employee salaries
• Mary Pizzi - HR administrator credentials
• Amy Smith - support pay
• Sandra Spencer - IEP and speech services
• Elaine Neighbors - salaries
• Kim Stacey - bus driver inservice
• Rebecca Smith -support employees united asking for fair wage
• Liz Crane - teacher salaries
• Patty Girado - teacher salaries
• Tracy Butler - drivers' inservice pay grievance and unfair labor practices

51. Comments

Minutes: Superintendent Van Zant made a brief statement in response to comments pertaining to employee salaries.  He stated that all employees are paid in accordance with the approved salary schedule. 

52. Comments

Minutes: 

Mrs. McKinnon asked that a report be brought back to the Board on the delay in payment to Transportation employees for the inservice training held in August. 

Board members made general comments in response to public speakers about employee salaries, insurance rates and lack of textbooks and technical support.